Company name: Access Software Sdn Bhd
BRN: 199701025891 (441389-K)
TIN: C1858042040

Access UBS eInvoicing is a digital invoicing solution that streamlines the process of sending and receiving invoices electronically. It helps businesses improve efficiency, reduce errors, and ensure compliance with regulatory requirements.

The benefits include:

• Reduced carbon footprint through paperless transactions
• Reduced paperwork and manual entry errors.
• Faster processing times and quicker payments.
• Enhanced accuracy and compliance with tax regulations.
• Improved cash flow management.

Access UBS eInvoicing automates invoicing by generating, sending, and receiving invoices electronically. It integrates with your existing accounting and finance systems to streamline operations and record all transactions accurately.

Yes, Access UBS eInvoicing is designed to integrate seamlessly with various accounting and ERP systems, ensuring a smooth transition and uninterrupted workflow.

Yes, Access UBS eInvoicing complies with the latest tax regulations and standards, ensuring that all electronic invoices meet legal requirements.

Access UBS eInvoicing uses advanced security measures, including data encryption and secure transmission protocols, to protect your financial information and ensure the security of all transactions.

Yes, you can amend the invoice. The status will change from “Approved” to “Review.”

No, you cannot amend a validated transaction. However, you may issue a credit note to adjust the invoice.

No, you do not need to re-enter existing customer information. However, revisiting and updating existing customer information is advisable to ensure accuracy and completeness.

To get started, you can contact our sales team for a detailed consultation. We will guide you through the setup process and help you integrate the solution with your existing systems.

Access UBS offers comprehensive support, including user guides, online resources, and a dedicated customer support team to assist with any issues or questions you may have.

Yes, the self-billing function is available.

No, as long as you keep your Access Cover up to date, you have access to every new release of the software without extra cost.

You must have Outlook installed on your machine. Alternatively, you can download the attachment from UBS and email it externally.

UBS has a Cash Sales feature that allows you to issue eInvoices for walk-in customers without needing their information.

The reason for rejection can be viewed in UBS. You can opt to resubmit the invoice or issue a new one. 

Yes, the minimum requirement is Windows 10.

The eInvoicing function is also available in the Billing package.

Yes, Access UBS eInvoicing supports multiple currencies and languages, making it suitable for businesses operating in international markets.

Yes, the UBS Nine license supports unlimited companies.

No, there are two separate databases. Initially, the system will copy the live database to the test database folder. After that, actions in test mode do not affect the live database.

Yes, this is already available in our template.

Please check with LHDN or your tax agent, as different businesses may have different required fields.

If you are referring to a service item in UBS, you can go to Maintenance > Service Maintenance 

Currently, the LHDN API supports only one email address, but UBS supports multiple email addresses.

No, there is no need to re-enter them.

You can check the software’s status by going to the license details screen in the settings. Alternatively, you can contact Access or your partner for assistance. Access Cover is paid annually, so you are covered if you have paid for it in the last 12 months.

Yes, you can use a self-billed invoice for this purpose.

The eInvoicing feature is only available in Modern View.

UBS currently supports only LHDN direct submission. Read more on Peppol vs MyInvois Portal.

Currently, Access UBS eInvoicing is designed for desktop use, but the platform is continually being updated to meet the evolving needs of our users. Check our website for the latest updates on mobile compatibility.

No, if you currently don’t have Access Cover, we have a cashback offer ending 30th June 2024 that allows you to upgrade to the latest version and receive 12 months of Access Cover. At the end of these 12 months, we recommend renewing your Access Cover to continue having access to the latest software versions.

The UBS eInvoicing feature will include:

• Plus, more features to enhance efficiency and productivity.
• Submission of eInvoices to LHDN through their API.
• Monitoring the status of eInvoices.
• Approval or rejection before transmission to LHDN.
• Ability to modify invoices until validation.
• Data mapping to comply with ISO standards.
• Generation of PDF invoices with QR Codes and Unique Identifier Numbers (UINs).
• Options for individual, batch, or consolidated invoice sending.
• Handling self-invoicing from AP invoice entries.
• Supporting email delivery of PDF invoices.
• Automatic storage of PDF invoices with transaction records.
• Utilizing iAssist for transaction management. 
• Quick retrieval and resend of PDF invoices. 

Businesses can verify the validity of their eInvoices through the LHDN MyInvois Portal using the provided QR Code and Unique Identifier Number

Beta testing for the eInvoicing feature will begin in June 2024 with selected customers.

UBS eInvoicing functionalities are available in the Billing module. Consider how you plan to submit e-invoices to LHDN—whether piecemeal or in batches, daily or monthly.